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Environment, Health and Safety for Employees

Environment, Health and Safety for Employees

The University's Environment, Health and Safety Management System (EHSMS) has implemented the requirements set out within the environment, health and safety legislation so that work can be performed accordingly. The KU Management System is available to employees and students from the EHS intranet site. The following guidelines set out the core components of the University's Environment, Health and Safety Management System.

Policy

Management System Procedure

EHS Roles and Responsibilities Procedures

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The University strives to foster the development of safety consciousness in all members of its community in order to minimize the risk of injury to persons and/or damage to property or facilities. In addition, the University has both a moral and legal responsibility to provide a safe and healthy environment for its employees.

All staff have a responsibility and the authority to ensure that a safe work environment exists within the University. The University will put in place accountability mechanisms to ensure that EHS responsibilities are performed effectively.

University management have environment, health and safety (EHS) responsibilities, authority and accountabilities as outlined in their position descriptions, policies, guidelines, procedures, and, as summarized in this document.

EHS Risk Management Procedures

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Khalifa University is committed to the provision of a safe and healthy environment for all employees, students, contractors and visitors. To meet this commitment, the University will endeavor to have a safe workplace through the:

  • Identification of actual and potential hazards
  • Assessment of the risk of injury/illness associated with those hazards
  • Elimination of risk and where this is not possible implementation of control measures in accordance with the hierarchy of controls and legal requirements.
  • Monitoring, review and evaluation of the effectiveness of corrective measures.

Therefore, Khalifa University has developed a risk management system based on AS/NZS ISO 31000:2009. 

EHS Identification of Legal and Other Requirements Procedures

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The University will monitor and assess any updates or changes to the environment, health and safety legislation, to the codes of practice, or to standards and will communicate any changes via the KU EHS intranet site and consultation arrangement.

As EHS is regulated by legislation it is vital that the University has a mechanism to enable the identification of legislative requirements. This document outlines the process in which the EHS Section and campus community identifies applicable legislation and remains up to date with legislative changes.

EHS Training Competence and Awareness Procedure

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EHS training is a fundamental requirement for any workplace to achieve a safe workplace. The training at KU is categorized into three categories:

  • Generic EHS Training - skills and knowledge which are commonly required, e.g. induction training, EHS risk management training, evacuation procedures
  • Risk Specific EHS Training – training required for those persons conducting activities with a specific risk to the environment, health and safety or a verification activity, e.g. first aid training, biosafety, radiation safety training, hazardous substances training
  • Task Specific EHS Training - skills which are required depending on the specific hazards and risk, e.g. local process, operating equipment & plant.

As a new staff member at KU you must be inducted in EHS procedures and policies. Your supervisor must go through the Induction Form - EHS with you to inform you of:

  • Hazards in your work area
  • Standards Operating Procedures for your area
  • General HS Procedures
  • EHS Training Courses
  • Emergency Procedures
  • Lab Safety
  • After Hours Access Procedures for your area
  • Communication and Consultation Procedure

Induction HS Training Individual Plan

In addition if you are working in a laboratory you must complete the Laboratory induction form.

In addition if you are working in a laboratory you must complete the HS049 Laboratory induction form.

EHS Communication Participation and Consultation Procedures

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The University recognizes that communication and dissemination of information relating to EHS is an importantpart of the strategy to eliminate and prevent occupational injury and illnesses. Employees require accurate environment, health and safety information to perform their work safely, and should be informed about EHS activities and issues.

The transfer of EHS information is important to:

  • Alert others of incidents and associated corrective actions that may arise
  • Provide new or updated EHS legislation or associated requirements
  • Provide details of changes to the workplace, the system or method of work, the plant or chemicals used.

Emergency Procedures

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The Emergency Management Plan (EMP) is the overarching framework for planning and managing emergencies at the Khalifa University. Campus Emergency Response Procedures and Local Emergency Response procedures sit inside of the EMP framework.

Emergency Management Booklet

KU Building Warden Guidelines

KU Building Warden Contact List

Standard Fire Orders (R.A.C.E Poster)

Assembly Areas

If you require evacuation signs in your area, you can order them from EHS Section.

Fire Extinguisher selection and use

Emergency Evacuation Route

EHS Document Control Procedures

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These procedures outline the process for creating environment, health and safety documentation for the University both at a central and local level.

Documentation is critical for the success of any organisation’s environment, health and safety management system (EHSMS). It allows for consistency and uniformity in the application of procedures and specifications for health and safety in the workplace.

EHS Records Handling Procedures

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These procedures outline the process for record and data keeping requirements for records produced by the University’s EHS Management System.

This includes the processes for the identification, collection, indexing, filing, maintenance, storage and disposal of EHS records produced by the University’s EHSMS. Such records provide evidence of implementation of the University EHS management system as well as being a legislative requirement.

EHS Performance Measurement and Reporting Procedures

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The review of EHS performance is a means for the University to ensure the EHS management system is effective in meeting the objectives stated in the EHS Policy. The analysis and review of EHS information is crucial in the identification of adverse environment, health and safety trends and allows for continuous improvement of the EHS management system and the University’s EHS performance.

These Procedures outline the processes and information required to ensure that the University objectively monitors and reviews EHS performance and implements corrective action to rectify adverse environment, health and safety trends.

EHS Auditing Procedures

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This procedure describes the auditing processes used to verify the implementation of the University’s Environment, Health and Safety Management System (EHSMS) within University faculties and divisions. EHS audits include verifying:

  • The level of compliance with planned arrangements, for example as stated in EHS documentation;
  • Whether the EHSMS has been properly implemented and maintained;
  • The level of implementation is effective.

Standard Operating Procedure

Waste Management Procedure

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The Khalifa University generates waste that is unsafe to dispose of with general waste. Disposal of hazardous waste must be done in accordance with legislative requirements, particularly the Protection of the Environment Operations Federal Law No. (24) 1999, and Abu Dhabi Law No. (21) 2005, related to “Waste Management”. Law No. (16) of 2005 pertaining to the Reorganization of the Abu Dhabi Environment Agency. It is an offence under the act to cause any substance to leak, spill or otherwise escape in a manner that harms or is likely to harm the environment.

The University has arrangements in place to dispose of contaminated/hazardous waste via licensed contractors at appropriate service sites for the treatment and reuse/disposal/destruction of the waste.

Appropriate waste disposal is the overall responsibility of the waste generator with Facilities Management Division and EHS Section overseeing the process. This includes appropriate handling and transporting of the hazardous waste to the waste store by the waste generators. Any queries regarding contaminated/hazardous waste practices can be directed to local hazardous waste contacts, EHS Section on extension 8056 or Manager EHS on extension 8153.

Contaminated/hazardous waste may involve the disposal of a number of different materials. Varying waste disposal practices are used at the university. An example is the disposal of low level radioisotope material that is relocated to an isolated storage facility for collection as outlined in the Radiation Safety Manual.

Hazardous Material Management Procedures

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The local area (e.g. a laboratory, workshop, store etc.) must maintain a chemical register /Chemical Inventory List (CIL) which lists each chemical being used or stored in that area. See Chemical Register/CIL (Blank Template) for a sample chemical register.

The Material Safety Data Sheet (MSDS) provides all handling, storing, transporting, packing and disposing information. With the gradual implementation of the GHS over the next few years (until it becomes mandatory in the 1 January 2017), the chemicals may be classified on the register according to their DG class or according to the GHS system.

The Safety Data Sheet for each hazardous chemical must be readily accessible and available in the immediate vicinity at all times. An electronic system can be used provided the above condition can be met. A back- up plan must be available in the event of a computer or server failure.

The SDS must be from the supplier and required to be reviewed and updated every five years.

Personal Protective Equipment Procedures

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It is a requirement of the Khalifa University that appropriate personal protective equipment (PPE) is employed to minimize risks which may be present within a laboratory or workplace.

The purpose of this Guideline is to provide information in the selection, use and maintenance of personal protective equipment, including protective clothing, wherever it has been identified as a risk control measure. All hazards and risks in a laboratory must be identified by a risk assessment and eliminated or controlled by the use of the Hierarchy of Risk Controls, including the use of personal protective equipment.

The purposes of this procedure are:

  • To establish personal protective equipment requirements compliance and set specifications for the use and control of personal protective equipment for all KU operations and activities.
  • Provide a safe and healthy environment for employees of KU;
  • Provide guidance on a range of Personal Protective Equipment and on how to protect employees as a last line of defense where a risk cannot be adequately controlled by other measures.
  • To define the uniform needs of the municipality employees & contractors working in KU building and premises and the area where uniform shall be worn.

This Procedure discusses the various basic types of which are available to laboratory workers, briefly outlining their use, application and maintenance.

Remember:Failure to wear appropriate PPE can result in denial of entry to a laboratory, and PPE is only effective if you wear and use it correctly!

Working Alone and After-Hours work in Laboratories

Lone and out of hours working poses a potential risk to those carrying out the activity, especially when issues such as emergencies, loss of communications and unexpected changes in circumstance takes place.

When planned correctly, lone and out of hours working can be undertaken in a safe manner and is often the only practical way to complete specified works.

The purpose of this guidance note is to provide best practice methodologies and areas for consideration that any person(s) planning such works must be aware of to ensure that the activity is completed in an efficient and safe way.

This procedure relates to all group activities where lone and / or out of hours working is to take place in laboratories. It applies to all KU staff, and may be used to control the activities of students and visitors at KU workplaces where staff, students and visitors work or study after-hours and might use KU laboratories.

These guidelines do not address:

  • Issues of flextime, overtime, or other paid work matters.
  • Working in confined spaces. See Permit to Work Procedure (PTW);
  • Permit to Work for Laboratories/ Maintenance. See PTW
  • Contractors.

The After-hours Approval form is a tool that may be used to assist with this process, and may be modified as needed. 

First Aid Procedure

Khalifa University recognizes its responsibilities to comply with the Abu Dhabi Environment, Health and Safety Management System Regulatory Framework (EHSMS) Code of Practice 04 – First Aid and Medical Treatment, as well as other related International Standards in regard to the First Aid as to Health Authority of Abu Dhabi (HAAD).

Providing immediate and effective first aid to employees, students or others who have been injured or become ill at the workplace may reduce the severity of the injury or illness and promote quicker recovery. Trained first aiders, first aid equipment and facilities appropriate to the nature of the likely risks are required to be available in the workplace.

Nominated first aid officers have a number of specific duties to undertake in the area of first aid. These include:

  • Provision of first aid care to employees, students and others in their area as required and during emergencies
  • Notification of injuries to the EHS Section immediately after an injury occurs
  • Arrangement of prompt and appropriate referral to medical aid as required
  • Completion of incident report via intranet after administering first aid
  • Review first aid equipment in their area to ensure it is well maintained and available when required.

Further information regarding the incident reporting process is available via the Hazard And Incident Reporting Procedures.

Nominated First Aid Officers need to hold a nationally recognized Statement/s of Attainment issued by a Registered Training Organisation (RTO) for the nationally endorsed first aid unit/s of competency.

Guidelines